Recommended ReadsApril 27th, 2021

How to make virtual meetings more inclusive

Jess Allison
Jess Allison, Delivery Director

As someone who spends about half their working hours in meetings of some kind, I am constantly thinking about how to make them better (and whether they need to exist at all).

This article offers some tidy, practical advice on making virtual meetings more inclusive – some you may have heard before, but some that may be new.

Here are a few of my favourite tips:

  • Take the time to write an agenda, purpose and goal outcomes for the meeting, and include this on the invitation to help people decide whether they need to be there
  • Limit invitations to those who are most needed to achieve the goal outcomes – the ‘optional’ invitation setting can be handy here
  • Designate a separate facilitator and note taker, who can capture notes and actions for anyone who would benefit from a summary of the discussion (or wasn’t able to attend)
  • At the start of any meeting, take a few minutes to settle in before diving into task-based conversation
  • If there’s time at the end, reflect on the meeting itself: Did you get what you need? What could you improve for next time?

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